1 Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents. 2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties. 3 Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects. 4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department. 5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met. 6 Assists in the preparation of presentations for administrative hearings. 7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing. 8 May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date. 9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials. 10 Performs any and all other work as needed or assigned.
Minimum QualificationsEDUCATION:
1 Knowledge of office practices and administrative procedures. 2 Knowledge of customer service techniques to resolve problems and issues. 3 Skill in standard office equipment and software. 4 Ability to implement administrative procedures and to evaluate their effectiveness. 5 Ability to coordinate, lead and train others. 6 Ability to interpret rules, regulations, policies, and procedures. 7 Communicating effectively verbally and in writing. 8 Establishing and maintaining strong working relationships. The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications. For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position. Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.
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