Job Description

Accounts Payable Specialist

Candidates local to Long Beach/LA are highly preferred
(Hybrid Remote work Schedule)

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About the Organization

Work for an inclusive connector of people, faith communities and resources in our diverse city, sustaining healthy and respectful lives for vulnerable populations and promoting interfaith relations and volunteerism.

Providing four areas of service to the greater Long Beach community including: Meals on Wheels, Refugee Services, Interfaith Relations and Community Partnerships, and Volunteerism and Civic Service. Each of these programs serve different communities but all are based on our shared beliefs and aspirations of building a more respectful, connected, and caring society.

About the Role

The Accounts Payable Specialist is responsible for requesting financial assistance for the clients using the Refugee Services database. The role is responsible for submitting the required financial information to finance department for processing of assistance checks. The Financial Specialist is responsible for the monthly reconciliation between Refugee Services database, funders database and Finance Department General Ledger.

Main Responsibilities

1. Enter client financial expenses in Refugee Services Database

2. Collect and submit reimbursement request to RS staff in Finance database

3. Check case expense summary report within two months from Date of Arrival and ensure all R&P funds are spent on each client

4. Assist in preparation for RS internal audit and monitoring from all RS funders

5. Enter client information from the bio data into RS database

6. Request vendor reimbursement check and ensure they are coded to the right financial account in RS database

7. Assist in the monthly reconciliation process between RS database and Finance database

8. Identify and collect offers for the annual procurement process

9. Capture the in-kind value of donated items including the items for the Matching Grant and submit to Finance department

10. Conduct the weekly submission of RS client assistance checks to finance department

11. Respond to finance department requests for missing or reconciliation items on a daily basis

12. Communicate with local family relative for incoming arrivals on pre arrival arrangements in the assurance phase and once the travel has been scheduled for resettlement team to make proper housing arrangements

13. Other duties as assigned by Supervisor

Qualifications, Skills & Experience

· Accounts payable experience

· Six months related experience

· Proficient computer skills including word processing

· Strong written and verbal communication skills

· High degree of independent judgment

· Excellent analytical skills and ability to make decisions quickly with attention to accuracy, detail, and context

· Commitment to teamwork, collaboration, and accountability

· Must enjoy working with culturally and ethnically diverse staff, clients, and volunteers

· Proficient in the use of Microsoft Office and experience with developing applications and databases

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